Skills & Competencies for Purchasing Clerk II

Purchasing Clerk II job profile

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JOB SUMMARY for Purchasing Clerk II

Initiates, prepares, processes, and verifies purchase orders following established guidelines to purchase materials and goods by required delivery dates.

JOB RESPONSIBILITIES for Purchasing Clerk II

Inputs transactions and administers a purchasing and contracts system or database. Interacts with suppliers to obtain favorable pricing terms, product specifications, monitor availability, and optimize savings. Expedites delayed orders and resolves issues with changes, returns, replacements, and credit arrangements. Coordinates with internal teams to ensure that procurement needs are met promptly and efficiently.

Purchasing Clerk II SALARY RANGE

BASE 50%
$52,487
TOTAL 50%
$53,189
Job Level
A02
Job Code
MM18000160
Education/Degree
High School Diploma or Technical Certificate
Reports To
Supervisor or Team Leader

Purchasing Clerk II Skills and Competencies List

Proficiency Levels and Behavioural Indicators
Salary.com identifies five increasing levels of proficiency for each skill/competency. Some jobs require only a relatively low level of proficiency in each skill/competency, while other jobs will require a more advanced level of proficiency in the same skill/competency. These levels rate the degree of proficiency (skill level, expertise) we expect the incumbent to perform in the given skill/competency for the given job. Note that we intentionally do not associate timeframes or years of experience in performing the skill/competency because that can be misleading. Proficiency levels identify what the incumbent knows and can do rather than how long they have been doing it. Also, note that the proficiency levels are cumulative, e.g., a level 4 proficiency implies the ability to perform all the behaviors at the lower levels.
Check each Purchasing Clerk II skill and competencie below to view definitions.
JOB FAMILY COMPETENCIES CORE COMPETENCIES
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11 general skills or competencies (Job family competencies) for Purchasing Clerk II

1 Job Family Competencies – Data Entry
Proficiency Level -2
Skill definition-Transcribing information into an electronic medium such as a computer or other electronic device.
Level 1 Behaviors
(General Familiarity)
Cites examples of the techniques and approaches used to improve the data entry process.
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Level 2 Behaviors
(Light Experience)
Assists in coding and verifying materials and resources for data processing entry.
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Level 3 Behaviors
(Moderate Experience)
Leverages data collection tools to enter and update collected information.
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Level 4 Behaviors
(Extensive Experience)
Collaborates with cross-functional teams to resolve escalated errors in data entry.
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Level 5 Behaviors
(Mastery)
Creates data entry protocols to monitor information consistency and integrity for positive business impacts.
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2 Job Family Competencies – Document Processing
Proficiency Level -2
Skill definition-Converting, capturing, and processing data into digital formats to allow document integration into business processes.
Level 1 Behaviors
(General Familiarity)
Cites various document classification categories and systems for the processing of data.
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Level 2 Behaviors
(Light Experience)
Assists in processing document requests of various electronic formats to classify documents.
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Level 3 Behaviors
(Moderate Experience)
Extracts layout and structure from documents for processing and routing to intended recipients.
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Level 4 Behaviors
(Extensive Experience)
Coordinates daily workflow of document processing to ensure on-time and accurate completion of forms.
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Level 5 Behaviors
(Mastery)
Designs methodologies for efficient document processing to meet business and operational goals.
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3 Purchasing Clerk II - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Purchasing Clerk II
Proficiency Level - 4
5 Competency for - Purchasing Clerk II
Proficiency Level - 5

7 soft skills or competencies (core competencies) for Purchasing Clerk II

1 Core Competencies – Attention to Detail
Proficiency Level -3
Skill definition-Executing and completing a task with a high level of accuracy.
Level 1 Behaviors
(General Familiarity)
Cites steps and tips to improve attention to detail in the workplace.
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Level 2 Behaviors
(Light Experience)
Keeps full attention when listening to understand the message.
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Level 3 Behaviors
(Moderate Experience)
Implements a variety of cross-checking approaches and mechanisms.
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Level 4 Behaviors
(Extensive Experience)
Creates and implements quality management processes for our business.
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Level 5 Behaviors
(Mastery)
Defines possible hurdles to projects and creates strategies to deal with them.
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2 Core Competencies – Time Management
Proficiency Level -2
Skill definition-Managing and setting priorities, goals, and timetables to boost productivity and efficiency in completing tasks.
Level 1 Behaviors
(General Familiarity)
Cites examples of prioritization methods used to manage and save time in the workplace.
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Level 2 Behaviors
(Light Experience)
Applies principles, habits, and skills in organizing schedules to manage time productively.
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Level 3 Behaviors
(Moderate Experience)
Assesses relevance of tasks to prioritize and produce better quality work.
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Level 4 Behaviors
(Extensive Experience)
Creates programs to develop our employees' understanding of time demand and management.
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Level 5 Behaviors
(Mastery)
Builds a system to manage our business's workload and eliminate time-wasting activities.
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3 Purchasing Clerk II - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Purchasing Clerk II
Proficiency Level - 4
5 Competency for - Purchasing Clerk II
Proficiency Level - 5

Summary of Purchasing Clerk II skills and competencies

There are 0 hard skills for Purchasing Clerk II.
11 general skills for Purchasing Clerk II, Data Entry, Document Processing, ERP Systems, etc.
7 soft skills for Purchasing Clerk II, Attention to Detail, Time Management, Initiative, etc.
While the list totals 18 distinct skills, it's important to note that not all are required to be mastered to the same degree. Some skills may only need a basic understanding, whereas others demand a higher level of expertise.
For instance, as a Purchasing Clerk II, he or she needs to be skilled in Attention to Detail, be proficient in Time Management, and be proficient in Initiative.

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